Employee Self Service (ESS)

Sage Pastel Payroll Employee Self Service (ESS), is a web-based self service tool enabling employees to manage and maintain their own information online. ESS provides employees with a user-friendly means of streamlining payroll, while at the same time improving communications with department heads, administrators and management.

ESS enables employees to make on-line applications for leave, loans, bursaries and more. Employees can now submit their travel claims online, view their payslips, and update personal information.


Secure Login


Each employee has their own individual login username and password that provides them with secure access to the ESS system from anywhere in the world, 24 hours a day.

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Update Personal Details


Employees can update personal details such as their name, surname, nickname, ID number, marital status, number of dependants, to name but a few.

In addition, employees are able to update their contact details whenever necessary, such as mobile number, home telephone number, Physical Address and Postal Address.

Once the changes are approved by the employees’ supervisor, the Payroll Administrator is able to automatically update the Sage Pastel Partner Payroll and Sage Evolution Payroll systems at the click of a button.

ESS eliminates the need for the Payroll Administrator to manually gather and re-capture information to ensure employees details are kept up-to-date.

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View Documents Online


Employees can securely view personal documents such as current and previous payslips.

High levels of security on the system ensure that the employee’s payslips are kept strictly confidential.

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Online Application Forms


You are able to create any application form that your company may require. Leave applications, for example can be submitted online, saving time and effort while maximising the focus on core business requirements.

If employees would like to apply for leave online, they simply need to enter the start and end date of when they require leave as well as the type of leave, for example sick leave, annual leave, study leave or maternity leave, to name a few.

The system automatically retrieves the balance of annual leave days due.

The leave application form will be sent to the employee’s direct manager who can either accept or decline the application. The system will then notify the employee of the status in either case.

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Online Travel Claims


Keeping track of business travel has never been this quick and easy! Employees can simply submit their travel claims online.

Multiple claims can be captured on this page and changes can be saved for editing later before submitting the claim to the manager.

Depending on the workflow setup, this can, like with leave applications, be accepted or declined by the manager and then forwarded to the Payroll Administrator. The employee will kept updated via e-mail on the status of their claim.

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Workflow Capabilities


The workflow capabilities are based on the organisation chart or a specific workflow order per online form. This organisation chart indicates the hierarchy and reporting structure of each department involved in the approval procedure. The ESS administrator has sole access to create and amend the workflow structures.

With Sage Pastel Payroll’s Employee Self Service Module, you will spend much less time on tedious administration tasks and enjoy a paperless payroll environment.

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